Being an entrepreneur and running your own business can be hard work. Really hard work. It can also stressful, exhausting and sometimes even incredibly rewarding.
Our proven 3-step process will help you grow your business, boost your profitability and optimise your productivity, while reducing your stress and cutting long working hours. Sounds impossible? It’s not, it’s been proven to work.
1. Visualise – see how your business works now
Start by taking a good look at how your business currently works. And we mean a really good look. See how it really works, not how you think it works.
To do this, you’ll need to invest some time looking at every area of your business, mapping out every step within each area, taking note of the processes involved – the steps or actions that are taken to make something happen, and the systems these processes fall into – the bigger picture for how your business works.
It may feel like a bit of a slog, or that you don’t have time, but visualising how things work now will help to identify where improvements can be made, which will ultimately save you time.
As Michael Gerber, author of the E-Myth, has often said, “Everything is a system”, manufacturing is a system, selling is a system, finance is a system, even following-up with your customer is a system.
So what are your systems, and are they working? Is there clarity? Does everyone know what the system is? Where are the pinch-points, and could things be done more efficiently? And importantly, could your systems and processes be streamlined or standardised?
Look at the tools you have in place now. Are tasks being done manually that needn’t be? Are there new or better ways of doing things? Where can improvements be made?
By mapping out and identifying the current systems and processes within your business, you’ll be able to visualise and clarify where your time and energy are going, and where there’s scope for improvement through systemisation and standardisation.
If you don’t have a defined process or way of doing things, people will find their own way of doing things, which may not always be the best.
2. Standardise – systems and processes that boost efficiency
Unless your business is the rare exception to the rule, there will be a better way of doing things. Maybe not all things, but definitely some things.
You need to establish and standardise your systems and processes. We need to get you working more efficiently, with less stress, and working fewer hours. We need to get you back to working on your business, building and growing it, not in your business, bogged down by day to day tasks.
Now that you have clarity where your time and energy are really going, you can start to look at where they should be going.
Review and update your documentation. Take a critical look at it. Could it be better? How clear is your operating procedures manual? Do you even have one?
Take some time to consider, create and then introduce standardised templates, instructions, checklists, detailed workflows, even scripts for customer-facing members of the team… By doing this, you’ll be establishing how things should be done, and taking back control of the business.
You’re becoming efficient.
It may seem like a lot of work, but detailing how things should be done, by whom and when, ensures everybody knows what’s expected of them. As Michael Gerber, of E-Myth fame said, “The system is the solution.” With a standardised system in place, things can happen the way that’s best for the business. People and tasks become aligned.
The business is becoming efficient.
The right system removes the need to remember or work out what happens next. The system will show you or tell you what’s next.
3. Automate – free yourself up from unprofitable drudgery
Once your business processes have been mapped out and documented, and your systems defined, the last step is to simplify the non-income generating tasks. The drudgery.
OK, some jobs aren’t necessarily a drudge, they may be important, they may even be fun, but are they profitable? If they’re not a profitable use of your time, or your people’s time, and they can be automated, then automate them.
There are some simple cost-effective collaborative cloud-based tools available, find the one that’s right for you and you’ll boost the productivity of your team and your business.
Creating workflows and an up-to-date database will ensure a good foundation. Adding an auto schedule with reminders and action-generating instructions when milestones are hit, further helps to keep everything and everyone on track.
You’re now well on your way to a running an efficient, systemised, process-driven, productive, profitable business.
As a business owner, you need to manage the process rather than the tasks – allowing your entrepreneurial skills to create, innovate and work on the business, growing and expanding it, rather than in your business.
And that’s it. But while there may only be 3 steps to the process, they’re far from small or simple steps. Each one is necessary to boost your business, but we appreciate that each one also takes time.
Feel like you just don’t have the time to do it? We can help. Our Done 4U service, is exactly that, we’ll do the hard work for you, all you need to do is invest just 2-3 days of your time, or your key personnel’s time. We’ll follow our proven i-systemise 3 step model to deliver you a streamlined, automated, systems-based operation that allows you to more efficiently run and scale-up your business.
Contact us today https://www.i-systemise.co.uk/#contact> for our Done 4U service, or to speak to us about how we can help you to systemise your business.