5 reasons why you need systemisation

When was the last time you experienced business déjà vu?

Most of us have tasks in our daily operations that we return to again and again – each time thinking “there must be a better way to do this”. And the truth is that a large proportion of our regular processes can be simplified, streamlined or fully automated.

What’s worth systemising?

When we talk about business systemisation and process improvement, what we really want to do is establish the most efficient and profitable way of doing something. But with so many activities happening within the company in a typical day or week, how do we know which ones are worth systemising?

More than twice

The key way of determining if a task is worth systemising is looking at how often you perform it. A simple rule of thumb says that If you do something more than twice, you should consider systemising it. This may seem counter-intuitive at first; especially for quick tasks that only take a moment to do. But once you start adding up the time you spend doing that one quick task over and over, it soon becomes a significant amount.

What’s the purpose of systems?

We sometimes meet businesses who are reluctant to introduce additional systems into their organisations. They see systems as over-engineering or complicating something they believe should be kept simple. However, the word ‘simple’ is often the guiding light in what systemisation aims to do. Nobody wants to make their operations unnecessarily complex – and applying systems and process improvements is a fundamental part of creating a streamlined, high-performing business.

There are five key reasons why we systemise:

 1. Saving time

Most business owners keep track of where they’re losing money, and they do all they can to plug those gaps. But when it comes to time, they often have little or no idea where they are losing out. Once they start looking at ways to save time through systemising operations, many managers are surprised at the scale of time wasting that’s been happening on a daily basis.

2. Get predictable results

In business, consistency is the key to company value. If you can prove that you are able to create predictable results over time, you will keep your stakeholders happy – and you will be able to make confident decisions around business strategy and direction.

3. Be a dependable brand

Systems are good for the people inside your organisation, as you make it easier for them to be successful in their jobs. But systems also contribute to your customers’ satisfaction. Your company should pride itself on delivering a strong, dependable brand experience – which is what you get when the processes are so systemised that the output is the same regardless of who is delivering it and when.

4. Grow without chaos

Many small businesses only know how to operate as a small business. Once they start looking at growing and expanding, they suddenly realise that their operations are too restrictive. They just can’t scale up. This can cause the growth process to stall and the business to lose critical opportunities. When we work with companies, we help them to ‘think big’ even when they’re small – to ensure that their systems will grow with the business.

5.Drive innovation

The process of systemisation often becomes a catalyst for improvements across the entire business. Once we start discovering ways to streamline one department, this can trigger a wave of ideas for what else can be done. Also, when your teams are able to save time and effort in their daily roles, they will be able to focus more on innovation and creative problem-solving.

The systemisation process itself can of course take different forms depending on what the activity looks like, and we’ll be sharing some examples of typical methods in other blog posts. Still, the main drivers behind these improvements remain the same.

Your improvement areas

You may already have some tasks in mind that you find yourself doing daily or weekly, which could be made simpler or faster – or perhaps even be removed altogether. Hopefully you will also have a clear understanding of why improving your processes makes good business sense, and can improve both profitability and output quality. This is a great foundation for starting a systemisation project!

Get started today

We’ve worked with many business owners and entrepreneurs, identifying their potential for saving time and money as well as equipping them for growth. If you want to explore your full business potential through systemisation, give us a call today on 07771 775741.

5 reasons why you need systemisation